Author: Methods Lab

Writing is at the core of scientific work: papers, research proposals, reports, and reviews are some of the most important elements of scientists’ everyday tasks. Although the act of writing is a complex subject itself, the tools that enable it are manifold and affect the efficiency of any research project.

Google Docs has established itself as a helpful tool for scientific writing over the past years. It is reminiscent of the well-known Microsoft Word, and is easy-to-use and convenient. As a web service, it does not require installing dedicated software, but works in any modern browser. Its main feature is collaborative writing – documents can be shared either via email address or a link, and edited together in real time, also allowing to post comments and track changes.

At the same time, LaTeX has grown in popularity as an alternative typesetting system and markup language for scientific and technical writing. As opposed to software like Microsoft Word and Google Docs, it distinguishes between the source of a text document which consists of the content as well as formatting instructions, and the rendered document (e.g., in .pdf format) which presents the formatted content accordingly. This separation between source and result enables more precision, since content as well as formatting are both provided in plain text, without applying the formatting right away. There are different LaTeX editors, such as TeXstudio or TeXMaker, that allow to create and edit documents. However, especially in reproducible research, LaTeX is popular for its compatibility with programming frameworks and libraries such as R Markdown, Quarto, Sweave, or PyLaTeX. These allow users to merge text and formatting with information in the programming environment (e.g., analysis results, tables, or figures) using placeholders that are automatically replaced with the current information whenever the document is rendered.

Overleaf is a tool for text editing using LaTeX, but featuring the advantages of Google Docs: It does not require installing separate software, as it is accessible through a web browser, and it enables collaborative writing. While Overleaf can be used on the official website either for free (with limited features) or with a subscription plan (to unlock more), it is also possible to host an instance locally.

To meet the growing demand at WI, avoid subscription costs, and have full control over stored and shared data, we hereby present the brand new Overleaf instance at the Weizenbaum Institute. It not only allows WI researchers, but also their external colleagues to work on text documents together in real time. Overleaf (Community Edition) is hosted by the IT department and administered by the Methods Lab, and it can be accessed at https://overleaf.weizenbaum-institut.de. To use it, an account is required, which can be requested from the Methods Lab. For further instructions, please consult the Overleaf page in the internal Wiki at WI.

Happy writing!